Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

Performs and/or oversees a variety of associated administrative, fiscal, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, database maintenance, contract administration, specialized recordkeeping, and/or specified information-gathering projects and tasks.

Duties:

- Accounting: Monitors, reconciles, and assists with budget administration for the division, including but not limited to contracts, payroll, employment, travel, and/or purchasing; may assist with fiscal planning.
- Accounting: Maintain and oversee campus-wide monthly credit card usage and cash advance reconciliation; maintain and interact with external vendors; prepare budget transfers and journal entries; oversee contract billing and accounts payable
- Board Affairs: Schedule and coordinate Board Committee meetings for Business & Finance and Investment; assist in preparation of committee materials; disseminate meeting materials; draft committee minutes; and ensure the smooth functioning of all meetings.
- Enterprise Risk Management: Coordinate annual commercial renewal process; identify key items in contracts for VP review; maintain database for all College contracts; and work closely with Campus Police on related matters.
- Facilities Management: Schedule meetings for capital projects; maintain database of status and budget for capital projects; and coordinate with Facilities Services on work order system status.
- Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
- Researches information, compiles statistics, and gathers and computes various data; prepares special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.
- Serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning Business & Finance.
- Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
- Maintains data management systems.
- Provides backup to the department for support activities such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments.
- Performs miscellaneous job-related duties as assigned.

Qualifications:

Skills Needed:
- Must have excellent verbal and written communication skills.
- Must be proficient with minute-taking techniques.
- Must have excellent organizational skills as well an attention to detail.
- Must be proficient with Microsoft Office, especially Microsoft Word, Excel, PowerPoint and Access.
- Experience with Ellucian/Colleague preferred.
- Must be professional at all times and must be able to maintain a high level of confidentiality.
- Ability to back-up support for other administrative / departmental assistants. Must have good customer service skills.

Key interfaces:
- Interacts with other members of the office staff.
- Interact with other administrative staff in the College
- Interact with trustees, vendors and other constituents

Education & Experience:
EITHER
- High school diploma and a minimum of five years experience in a similar position. Experience in educational setting is preferred.
OR
- Bachelors degree and at least one year of experience.

Working conditions & physical demands:
- General office setting with moderate noise level

Required Documents:
- Cover Letter
- Resume/CV

Candidates must be able to pass skills testing.