Notice: If you are seeing this position posted on a job board other than the official Meredith College career posting page, please know that any pay range included is not authorized or approved by Meredith College and may not reflect the actual pay rate for the position.

The position serves as an executive partner to the Vice President of Marketing and Communications and performs high level administrative and project coordination tasks for a comprehensive, high volume Marketing and Communications Division.

The position works with a high degree of confidentiality and requires discretion in handling sensitive conversations and documents, as well as maintaining strict confidentiality when supporting projects that involve executive leadership, trustees, prospective donors, high profile partners, or matters affecting the College’s brand and reputation.

Duties:
- Manages confidential information related to institutional strategy, personnel, budgets, contracts, external relations on behalf of the VPMC.
- Actively manages the calendar and serves as a gatekeeper helping to ensure strategic focus for the VPMC.
- Initiates, composes, reviews, and edits correspondence, presentations proposals, and announcements for the Vice President for Marketing and Communications.
- Develops and maintains divisional databases, spreadsheets, project trackers, status reports, and other information-management tools to support executive priorities, monitor progress, and ensure timely follow-through.
- Supports the Vice President for Marketing and Communications in planning, coordinating, and advancing strategic projects and initiatives, including tracking progress, coordinating stakeholders, and ensuring timely follow-through.
- Supports divisional financial administration by maintaining budget records, monitoring designated budget lines, processing expense reports, and assisting with accounts payable and receivable.
- Provides administrative and coordination support for divisional digital marketing operations, including website compliance and quality assurance, calendar entries, online marketing profiles, implementing intranet pages, and documentation and follow-up for web strategy meetings.
- Provides administrative support for divisional revenue-generating activities, including scheduling, room reservations, facility tours, client documentation, event agreements, insurance, billing, and client tracking.
- Occasionally supports the Campus Store in the absence of the Campus Store manager and/or during special events.
- Assist with other projects and perform other duties as assigned by the Vice President of Marketing and Communications.

Skills Needed:
- Must be comfortable with Microsoft Office, including Microsoft Word, Excel, and PowerPoint.
- Must have strong interpersonal, customer service, written communication and proofreading skills.
- Budget administration experience preferred.

Key interfaces:
- Works with staff from every campus division, including Executive Leadership Team offices, directors, administrative assistants, faculty, and committee representatives. Also interfaces with Board of Trustee members, external consultants, vendors, and members of the news media.

Education & Experience:
EITHER
- High school diploma and a minimum of five years of experience in a similar position. Experience in educational setting is preferred.
OR
- Bachelor’s degree and at least three years of experience.

- Some specialized training or experience may be required.

Working conditions & physical demands:
- General office setting with a moderate noise level.

Required Documents:
- Cover Letter
- Resume